Hi,

Just Marry! Internal Resource

Working with Claude

Your AI guide for every role on the team

Practical prompts, real tasks, zero guesswork — built specifically for how we work at Just Marry!

New to Claude? Start here.

Claude is an AI assistant made by Anthropic. Think of it like a brilliant colleague who's available 24/7, never judges your questions, and can draft, summarize, brainstorm, proofread, or explain anything you throw at it — in seconds. You access it at claude.ai and just type like you're texting a really capable coworker.

💬

Talk to it like a person

No special commands. Just describe what you need in plain language — the more context, the better the result.

🔁

It's a conversation

Not happy with the first answer? Just say "make it shorter," "more formal," or "try again." Keep going until it's right.

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Paste your content in

You can paste an entire email, BEO, vendor quote, or timeline and ask Claude to summarize, fix, or work with it.

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Don't share sensitive data

Avoid pasting client payment info or SSNs. General client names and event details are fine for work tasks.

✅

Always review before sending

Claude drafts — you finalize. Always read the output and personalize before it goes to a client or vendor.

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The more you use it, the better you get

The prompts below are starting points. Once you see what's possible, you'll start inventing your own.

Important to know

🧠

Claude doesn't remember you

Every new conversation starts completely fresh. If you need context from a previous chat — like a couple's details or a previous draft — paste it in again at the start.

✍️

Teach it your voice

Paste a sample of your own writing and say "match this tone going forward." Claude will write in your style, not a generic one — huge difference for client emails.

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Wrong answer? Just correct it

If Claude gets something wrong, say so: "That's not right — here's the correct info." It adjusts immediately. You don't need to start over.

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Read it out loud before sending

Claude writes well but it doesn't know your couple the way you do. Reading it out loud catches anything that sounds off before it reaches a client.

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Fresh conversation for big tasks

For complex jobs like rebuilding a floral PDF, start a new conversation each time. Very long sessions can get slower and less accurate — fresh is better.

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Paste whole email threads

Don't rewrite context — just paste the whole thread and say "summarize this" or "find where they confirmed the guest count." Claude reads it all instantly.

✦ Writing a better prompt

❌ Too vague "Write an email to a vendor."

Claude will guess at everything and the result will be generic.

✅ Just right "Write a professional email to a florist confirming they are hired for a wedding on May 10th at the Swan Reserve. The couple's name is the Johnsons. Ask them to send their COI within 2 weeks."

Specific. Context-rich. Ready to copy and personalize.

Find your role

What's your position on the team?

Event Manager — Full-Time (Tier I & II)

You're the heart of the client experience — managing 3–5 weddings a month from first contact through the final send-off. Here's how Claude can take the admin weight off so you can focus on your couples.

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Client Communication

5 prompts

First contact email — reaching out to a newly assigned couple

Write a warm, professional first-contact email to a newly assigned wedding couple. Their names are [COUPLE NAMES], their wedding date is [DATE], and the venue is [VENUE]. I'm their Just Marry! Event Manager and want to introduce myself, express excitement about their wedding, and set up a planning call. Keep it personal and enthusiastic but not over the top — around 150 words.

Follow-up when a client goes quiet

Write a short, friendly follow-up email to a wedding client I haven't heard from in [X WEEKS]. Their wedding is on [DATE] at [VENUE]. I need to check in on outstanding items — specifically [LIST 1-2 THINGS, e.g., "their final guest count and meal selections"]. Keep the tone light and non-pressuring. About 80 words.

Summarize what a couple wants before their planning call

I have a planning call with my wedding couple in 30 minutes. Here are the notes and emails from their file so far: [PASTE NOTES/EMAILS]. Please summarize: (1) what they've confirmed so far, (2) what's still outstanding, and (3) the 3 most important things I should ask or address on this call.

Respond to a stressed or emotional client email

A client just sent me this email and they seem stressed/upset: [PASTE EMAIL]. Help me write a response that: (1) acknowledges their feelings without being dismissive, (2) clearly addresses each concern they raised, and (3) reassures them things are under control. Keep the tone calm, warm, and professional. I'll review and adjust before sending.

Post-event thank-you note

Write a warm post-wedding thank-you email to [COUPLE NAMES]. Their wedding was on [DATE] at [VENUE]. [ADD A PERSONAL DETAIL, e.g., "The ceremony was moved inside due to rain but ended up being magical."] Thank them for trusting Just Marry! and wish them a wonderful start to their marriage. Genuine and warm, not corporate. Around 100 words.

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Vendor Communication

4 prompts

Confirm a vendor is hired and request their COI

Write a professional email to a [VENDOR TYPE, e.g., "DJ"] confirming they are hired for a wedding. Details: Couple: [NAMES], Date: [DATE], Venue: [VENUE], Time: [START TIME]. Ask them to send their Certificate of Insurance (COI) to info@justmarry.com within 2 weeks, naming Just Marry! and the venue as additionally insured. Keep it friendly and organized.

Communicate event-day timing and setup needs to a vendor

Write a day-of logistics email to a [VENDOR TYPE] for an upcoming wedding. Here are the details I need to communicate: [PASTE RELEVANT TIMELINE SECTION OR NOTES — e.g., setup time, load-in instructions, parking, contact info, key timing cues]. Make it clear, organized, and easy to skim on a phone day-of. Use bullet points where helpful.

COI follow-up when a vendor hasn't responded

Write a polite but firm follow-up email to a vendor whose COI is overdue. Their wedding is on [DATE] — [X WEEKS] away. I've already requested it once on [DATE]. Remind them the COI must name Just Marry! and [VENUE NAME] as additionally insured. Keep it professional and stress the deadline without being rude.

Handling a vendor issue or conflict professionally

I need to address a problem with a vendor. Here's the situation: [DESCRIBE THE ISSUE — e.g., "The caterer just told me they can't accommodate the gluten-free meals we confirmed 3 weeks ago."]. Write a professional email that clearly states the issue, references our prior agreement, and requests a specific resolution. Firm but not aggressive — we need to maintain the relationship.

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Timelines & Event Planning

4 prompts

Create a first-draft agenda from your planning notes

I need a first-draft wedding day agenda. Here are my notes from the couple's planning worksheet and our conversations: [PASTE NOTES]. Create a chronological timeline starting from vendor arrival through the end of the reception. Include getting ready, ceremony, cocktail hour, reception events (first dances, toasts, cake cutting, etc.), and end time. Note anything that seems unclear or missing so I can fill it in. I'll refine it in Timeline Genius after.

Compare your timeline against a BEO for conflicts

I need to compare two documents for conflicts. Here is my wedding timeline: [PASTE TIMELINE]. Here is the venue's BEO: [PASTE BEO]. Please identify: (1) any time conflicts between the two documents, (2) anything in the BEO not reflected in my timeline, and (3) anything in my timeline that contradicts the BEO. Format as a clear list I can review and act on.

Prepare a briefing document for your on-call coordinator

I need to write a briefing document to hand off a wedding to my on-call coordinator. Here are my notes and timeline details: [PASTE DETAILS]. Please organize this into a clean briefing doc with sections for: (1) Key people and contacts, (2) Timeline highlights and critical moments, (3) Vendor notes and special instructions, (4) Couple preferences and things to watch for, (5) Any outstanding items or things that might go sideways. Clear, scannable, ready to hand off.

Proofreading an agenda before it goes to the client

Please proofread this wedding agenda for: (1) spelling and grammar, (2) any time gaps or overlaps that look like errors, (3) anything that reads as confusing or unclear to a client seeing it for the first time, and (4) formatting inconsistencies. [PASTE AGENDA]. Flag anything I should fix before I send it to the couple.

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Sales & Consultations

3 prompts

Prep for a sales consultation with a new inquiry

I have a sales consultation call with a prospective client in [TIME]. Here's what I know about them from their inquiry form: [PASTE INQUIRY DETAILS]. Help me prepare by: (1) suggesting 5 smart questions to ask them on the call, (2) identifying which Just Marry! service tier seems like the best fit based on their details, and (3) giving me 2-3 talking points about what makes Just Marry! the right choice for their wedding.

Write a follow-up after a consultation

Write a follow-up email after a sales consultation with a prospective couple. Their names are [NAMES], their wedding date is [DATE], and their venue is [VENUE OR "TBD"]. During our call, they mentioned [1-2 KEY THINGS THEY CARE ABOUT, e.g., "they really want a day-of coordinator who will handle the rehearsal too"]. Reinforce that Just Marry! is the right fit, summarize next steps (proposal/contract), and keep it warm and personal. Around 120 words.

Respond to a couple asking why Just Marry! costs more than a competitor

A couple is comparing Just Marry! to a cheaper competitor and asking why we cost more. Write a confident, non-defensive email response that: (1) acknowledges their question respectfully, (2) highlights what sets Just Marry! apart (experience since 1992, dedicated coordinators, vendor relationships, full planning support, etc.), and (3) gently shifts focus from price to value and peace of mind on their wedding day. Keep it genuine, not salesy.

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Difficult Situations

3 prompts

Handle a complaint or negative review

A client (or former client) sent a complaint or wrote a negative review. Here is what they said: [PASTE MESSAGE/REVIEW]. Help me write a response that: (1) genuinely acknowledges their experience without admitting legal liability, (2) takes responsibility where appropriate, (3) explains what happened if relevant, and (4) offers a path forward. Professional, empathetic, not defensive. I'll review carefully before sending or posting.

Deliver bad news to a client (vendor cancellation, venue issue, etc.)

I need to deliver difficult news to a client. The situation is: [DESCRIBE THE ISSUE — e.g., "Their DJ just cancelled 3 weeks before the wedding."]. Write an email that: (1) leads with empathy, (2) clearly explains the situation, (3) immediately pivots to what we're doing to fix it, and (4) gives them a clear next step. Make them feel that we are on top of it. Calm and solution-focused.

Manage a demanding or boundary-crossing client

I have a client who is [DESCRIBE BEHAVIOR — e.g., "emailing me at midnight and calling multiple times a day outside our agreed communication hours"]. I need to write a professional, kind email that resets expectations about our communication and what's included in our services, without making them feel dismissed or unwanted. I want to maintain the relationship while setting a clear, respectful boundary.

🌸

Floral Proposals — Markup & Rebrand

6 prompts

How this works — read before you start

Claude can take a florist's PDF proposal and produce a finished, client-ready PDF with Just Marry!'s branding — in a single conversation. Here's what it does:

✦ Reads the florist's original PDF
✦ Applies your markup (30% or 40%) to all prices
✦ Wipes out the florist's logo, name, and contact info
✦ Removes terms & conditions pages entirely
✦ Replaces all prices with Just Marry! marked-up versions
✦ Outputs a downloadable PDF ready to send to the couple

Use the Power Prompt first. If something looks off in the output, use the Step-by-Step prompts to fix it. Always review the final PDF before sending to a client.

⚡ The Power Prompt — full rebuild in one go

I'm uploading a florist's PDF proposal. Rebuild it as a clean, client-ready PDF under Just Marry! branding using the following instructions exactly. TOOLS & METHOD Use HTML + WeasyPrint to generate the PDF. Do not use ReportLab. Extract all floral photos and swatch icons directly from the PDF using pdfimages, not by rendering pages. Build swatch strips by compositing the individual icon images side by side. LOGO I will upload the Just Marry! logo as a separate PNG file. Before placing it, crop out any black background by making near-black pixels transparent. Use the clean cropped version as the header on every page. COVER PAGE - Logo centered at top - Below the logo: "Presented by [Coordinator Name]" in small light gray text - Below that: "for the" in the same small light gray style - Below that: the couple's names and event title in large bold text - Below that: the event date in small spaced caps, light gray - Footer: "[Coordinator Name] | 1 of X" centered, light gray PAGES TO REMOVE Remove any pages that are entirely terms & conditions, contracts, payment terms, cancellation policies, signature blocks, or legal language. Keep all product and pricing pages. BRANDING TO REPLACE - Remove the florist's logo, business name, address, phone, email, and website from every page - Replace the florist's logo with the Just Marry! logo in the page header on every interior page - Replace any "Event Design Agreement" title with "Floral Proposal" - Remove any florist name from footers PRICING I will specify exact prices for named line items, or I will choose between a 30% margin or 40% margin. Apply those directly. For any remaining items, I will provide a markup multiplier — apply it and floor to the nearest whole dollar (never round up). Do not show the florist's original prices anywhere in the output. Keep flat delivery/service fees as-is. WHAT TO KEEP - All floral product photos — keep exactly as extracted - All swatch icon strips — composite from raw extracted icons - All section headings and item descriptions — keep the florist's language verbatim - Overall page structure and layout SUMMARY PAGE Rebuild the Event Total Breakdown page using the marked-up product subtotal. Apply the same tax rate as the original (calculated from the original subtotal and tax amount). Floor all tax figures. Keep the delivery fee as-is. Show: Products, Services, Labor rows with Subtotal / Fees / Discounts / Taxes / Total columns, plus a Grand Total in JM mauve (#9B5A63). OUTPUT - Letter size PDF - Footer on every page: "[Coordinator Name] | X of [total]" - Before delivering, render each page as a preview image and show them to me for approval - Once approved, copy to outputs and present the download link NOTE Always preview all pages before delivering the final file. If the florist PDF contains more than one proposal or additional line items beyond what's listed, flag them before proceeding. [UPLOAD THE FLORIST'S PDF + JustMarry_Logo_Horizontal_Color.png] TO USE: Fill in [Coordinator Name], attach the florist PDF and the logo file, then specify your exact prices and markup multiplier before sending.

— Step-by-step version (use if the power prompt needs corrections) —

Step 1 — Read the PDF and show me all the prices before we touch anything

I'm uploading a florist's proposal PDF. Before we make any changes, please: 1. List every single line item in a table: Item Description | Quantity | Florist's Price (per unit) | Line Total 2. Note the florist's grand total as shown in the document 3. List every page in the document and describe what's on each one (e.g., "Page 1 — cover," "Page 4 — vases and rentals," "Page 9 — terms and conditions") 4. Flag any pages that appear to be legal/contract/T&C pages that should be removed Don't make any changes yet — just show me what you're working with so I can confirm before we proceed. [UPLOAD THE FLORIST'S PDF]

Step 2 — Apply the markup and confirm the math before rebuilding

Good. Now apply Just Marry!'s markup to every price in that list. Use a [30% / 40%] margin. Formula: divide each florist price by [0.70 / 0.60]. Floor each result down to the nearest whole dollar — never round up. Show me a new table with: - Item Description - Quantity - Florist Price (original) - Our Price (marked up, floored) - Line Total (our price × quantity) - Grand Total row I want to see both columns side by side so I can verify the math before you rebuild the PDF. Flag any items where the florist price was missing or unclear.

Step 3 — Rebuild the PDF with all changes applied

The pricing looks correct. Now rebuild the PDF with all of these changes: REMOVE these pages entirely: [LIST THE PAGE NUMBERS OF T&C / LEGAL PAGES] REPLACE all prices with our marked-up versions from the table we just confirmed. REBRAND the header on every page: - Wipe out the florist's logo - Replace it with the Just Marry! logo image I am attaching — use it as the header image on every page, sized appropriately to match where the florist's logo was - Remove the florist's name, address, phone, email from headers and footers - Change any "Event Design Agreement" title to "Floral Proposal" KEEP everything else exactly as-is — all product photos, item descriptions, section headings, and page layout. Floor all prices to whole dollars with .00 format (e.g., $245.00 not $245.43). Produce the finished PDF as a downloadable file.

Troubleshooting — when something looks wrong in the output

The PDF has an issue. Here's what I'm seeing: [DESCRIBE THE SPECIFIC PROBLEM — pick whichever applies:] "The header wipe is cutting off product images at the top of some pages — the white-out is too large and clipping the content below it." "A page that should have been removed is still showing up." "Some prices still have decimals (like $245.43) — they should all be floored to whole dollars ($245.00)." "The florist's name is still appearing in the footer on some pages." "There's a gap in the text where a word was replaced — like 'Just Marry!' with extra space in the middle." "The font on the replaced prices looks different from the rest of the document." Please fix only the specific issue I described. Don't rebuild the entire document — just correct this problem and give me an updated PDF.

Bonus — Compare two florist bids before choosing one

I have two floral proposals from different florists for the same wedding. I'm uploading both PDFs. Please compare them and give me: 1. A side-by-side table of matching items — Florist A price vs. Florist B price (original prices, before our markup) 2. Items that only one florist included — flag anything that's in one proposal but missing from the other 3. Grand total comparison (original prices) 4. A plain-language summary of the key differences — scope, style, what each one emphasizes 5. Your honest read on which proposal appears more complete for a full wedding I'll apply our markup and make the final recommendation to the couple after I've reviewed your comparison. [UPLOAD BOTH PDFs — attach them together in this message]

Event Manager — Part-Time (Tier II)

Primarily supporting weekend events at Venue 1902 in Sanford, you're a seasoned pro who needs tools that work fast. These prompts are built for your rhythm — efficient, polished, ready when you are.

💌

Client Communication

4 prompts

Quick check-in with a couple before their weekend wedding

Write a brief, friendly pre-wedding check-in email to send a few days before a couple's event. Couple: [NAMES], Date: [DATE], Venue: [VENUE]. Let them know I'm excited and ready, confirm they have my cell number for day-of, and ask if they have any last questions or changes. Warm, confident, and brief — under 80 words. They should feel like they're in great hands.

Confirm rehearsal details with the couple and wedding party

Write an email to a wedding couple and their wedding party confirming rehearsal details. Rehearsal: [DATE, TIME, LOCATION]. Parking: [DETAILS]. What to bring: [e.g., "Comfortable shoes, no need to be in formal attire"]. Duration: approximately [X minutes]. Include a reminder about what we'll walk through. Professional but fun — these people are about to get married!

Post-event thank you and request for a review

Write a post-wedding email to [COUPLE NAMES] thanking them and gently asking for an online review for Just Marry!. Their wedding was [DATE] at [VENUE]. Include one personal note: [A SPECIFIC MOMENT OR DETAIL FROM THEIR EVENT]. Ask them to share their experience on Google or The Knot if they have a moment. Heartfelt and brief — under 120 words.

Respond to a client asking about services not included in their package

A client is asking if [SERVICE OR TASK] is included in their wedding package with Just Marry!. It is not. Write a professional, friendly email that: (1) clarifies what is included in their package, (2) explains this particular thing falls outside the scope, and (3) either offers it as an add-on (if applicable) or suggests how they can handle it themselves. Keep it positive and solution-forward — don't make them feel like they're being turned away.

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Timelines & Day-Of Prep

3 prompts

Spot check your timeline for gaps or red flags

Review this wedding timeline and flag anything that looks like a problem: time gaps that are too long or too short, missing standard elements (cocktail hour, first dance, cake cutting, etc.), or anything that seems logistically difficult given the venue. Here's the timeline: [PASTE TIMELINE]. I'll be coordinating this event solo, so I especially need to flag anything where I might need extra hands or a buffer built in.

Create a day-of personal cue sheet from a full timeline

I have a full wedding timeline but I need a simplified personal cue sheet I can keep in my pocket on the day of the event. From the timeline below, extract only the critical cues: key vendor arrivals, ceremony start, major transitions, and things I need to personally initiate. Format as a compact list I can glance at quickly. [PASTE FULL TIMELINE]

Summarize a BEO into plain language

Please read this BEO (Banquet Event Order) and give me a plain-language summary of: (1) what the venue is providing and when, (2) any food and beverage minimums or commitments, (3) room setup instructions and any flexibility, and (4) anything I should flag or confirm before the event. [PASTE BEO]

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Difficult Situations

2 prompts

Stepping in when another coordinator needs emergency coverage

I'm stepping in last-minute to cover a wedding for another coordinator. Here are the notes and timeline I've been given: [PASTE NOTES/TIMELINE]. Help me quickly identify: (1) the 5 most critical things I need to know before showing up, (2) any red flags or potential issues in the notes, and (3) questions I should try to get answered before the event day. I need to be up to speed fast.

Write a post-event incident report

I need to write an internal incident report following a wedding event. Here's what happened: [DESCRIBE THE INCIDENT — e.g., "A vendor arrived 45 minutes late which caused the ceremony to start late and compressed cocktail hour."]. Please draft a clear, factual, professional incident summary including: what happened, timeline of the issue, how it was handled in the moment, and any recommended follow-up actions. Factual and objective only, no opinions or blame language.

Event Operations Coordinator (Tier I)

You're the engine room — keeping calendars, COIs, timelines, vendor lists, and software in order so the whole team can run smoothly. Claude is incredible for the repetitive, high-volume communication that fills your day.

🤝

Vendor Management & COIs

4 prompts

Request a quote and availability from a vendor

Write a professional email to a [VENDOR TYPE, e.g., "photographer"] requesting a quote and availability check for a potential wedding. Date: [DATE], Time: [APPROX TIME], Venue: [VENUE], Guest count: [APPROX COUNT]. Just Marry! is the coordinating company. Let them know we will follow up with full details if they are available, and ask them to reply with their packages and pricing. Keep it concise and professional.

Initial COI request to a newly hired vendor

Write a professional email requesting a Certificate of Insurance (COI) from a newly hired vendor. Vendor type: [TYPE]. Wedding: [COUPLE NAMES], Date: [DATE], Venue: [VENUE]. The COI must: name Just Marry! (390 N. Orange Ave., Suite 2300, Orlando, FL 32801) as additionally insured, name [VENUE NAME AND ADDRESS] as additionally insured, and be sent to info@justmarry.com. Please set a deadline of [DATE — typically 2-3 weeks out]. Friendly but clear about requirements.

Monthly venue calendar email

I need to write a monthly wedding calendar email to send to our venue partners. Here are the events for [MONTH]: [PASTE LIST OF EVENTS WITH DATES, COUPLES, TIMES]. Write a clean, professional email to venue contacts at [VENUE NAME] sharing this calendar. Keep it brief with the calendar information clearly formatted. Sign off as the Just Marry! team. Include a note that they can reach us if they have questions.

Chase a missing or incorrect COI

A vendor's COI has an issue that needs to be corrected before the wedding. Issue: [DESCRIBE — e.g., "The venue is not listed as additionally insured" or "The policy expiration date is before the wedding date"]. Write a professional, polite but urgent email asking them to correct and reissue the COI. The wedding is on [DATE], so we need the corrected version by [DEADLINE]. Be clear about exactly what needs to change.

📁

Administrative & Operational Tasks

4 prompts

Draft a hiring form cover email for a new vendor

Write a brief, professional email to send a hiring form to a newly booked vendor. Vendor: [NAME/COMPANY], Type: [TYPE], Wedding: [COUPLE NAMES], Date: [DATE], Venue: [VENUE]. Let them know we're attaching their hiring form for review and signature, explain that this document confirms their booking details and requirements, and ask them to complete and return it by [DATE]. Friendly and efficient.

Create a timeline draft from a Ceremony Planning Worksheet

I've been given a Ceremony Planning Worksheet and need to start a wedding day agenda from it. Here are the details from the worksheet: [PASTE WORKSHEET CONTENT]. Build a chronological timeline draft starting from vendor arrival through the end of the reception, filling in standard timing where the worksheet doesn't specify. Clearly mark anything I've assumed or estimated so the Event Manager can review. I'll hand this off to the EM for final review and entry into Timeline Genius.

Write a Canva graphic caption or promo copy

I'm creating a promotional graphic for Just Marry! on Canva. The graphic is for: [DESCRIBE — e.g., "a venue promo shoot at Swan Reserve" or "an Instagram post about our coordination packages"]. Write 2-3 short text options I can use on the graphic itself (headline + 1-2 lines of body copy). Keep it elegant and on-brand — warm, professional, aspirational. Also give me a social caption version for Instagram.

Assist with annual vendor agreement update letters

Write a professional letter to send to Just Marry! vendor partners as part of our annual vendor agreement update. The key changes or items to communicate this year are: [LIST ANY CHANGES — or if updating generally, write "no significant changes; this is an annual renewal."] The letter should thank them for their continued partnership, summarize what's enclosed or being sent, and ask them to review and return the updated agreement by [DATE]. Warm but professional tone.

🌸

Floral Proposals — Markup & Rebrand

5 prompts

How this works — read before you start

Claude can take a florist's PDF and produce a finished, rebranded PDF with Just Marry!'s name and marked-up pricing — ready for the Event Manager to review before it goes to the client. Upload the florist's PDF, run the Power Prompt, download the result. Use the Step-by-Step prompts if anything needs correcting.

Important: Always send the finished draft to the Event Manager for review before it goes to the couple. Mark it DRAFT until they approve it.

⚡ The Power Prompt — full rebuild in one go

I'm uploading a florist's PDF proposal. Rebuild it as a clean draft under Just Marry! branding for Event Manager review, using the following instructions exactly. TOOLS & METHOD Use HTML + WeasyPrint to generate the PDF. Do not use ReportLab. Extract all floral photos and swatch icons directly from the PDF using pdfimages, not by rendering pages. Build swatch strips by compositing the individual icon images side by side. LOGO I will upload the Just Marry! logo as a separate PNG file. Before placing it, crop out any black background by making near-black pixels transparent. Use the clean cropped version as the header on every page. COVER PAGE - Logo centered at top - Below the logo: "Presented by [Coordinator Name]" in small light gray text - Below that: "for the" in the same small light gray style - Below that: the couple's names and event title in large bold text - Below that: the event date in small spaced caps, light gray - Footer: "[Coordinator Name] | 1 of X" centered, light gray PAGES TO REMOVE Remove any pages that are entirely terms & conditions, contracts, payment terms, cancellation policies, signature blocks, or legal language. Keep all product and pricing pages. BRANDING TO REPLACE - Remove the florist's logo, business name, address, phone, email, and website from every page - Replace the florist's logo with the Just Marry! logo in the page header on every interior page - Replace any "Event Design Agreement" title with "Floral Proposal" - Remove any florist name from footers PRICING I will specify exact prices for named line items, or I will choose between a 30% margin or 40% margin. Apply those directly. For any remaining items, I will provide a markup multiplier — apply it and floor to the nearest whole dollar (never round up). Do not show the florist's original prices anywhere in the output. Keep flat delivery/service fees as-is. WHAT TO KEEP - All floral product photos — keep exactly as extracted - All swatch icon strips — composite from raw extracted icons - All section headings and item descriptions — keep the florist's language verbatim - Overall page structure and layout SUMMARY PAGE Rebuild the Event Total Breakdown page using the marked-up product subtotal. Apply the same tax rate as the original (calculated from the original subtotal and tax amount). Floor all tax figures. Keep the delivery fee as-is. Show: Products, Services, Labor rows with Subtotal / Fees / Discounts / Taxes / Total columns, plus a Grand Total in JM mauve (#9B5A63). OUTPUT - Letter size PDF - Footer on every page: "[Coordinator Name] | X of [total]" - Before delivering, render each page as a preview image and show them to me for approval - Once approved, copy to outputs and present the download link - Label the file as DRAFT — it goes to the Event Manager for review before the client sees it NOTE Always preview all pages before delivering the final file. If the florist PDF contains more than one proposal or additional line items beyond what's listed, flag them before proceeding. [UPLOAD THE FLORIST'S PDF + JustMarry_Logo_Horizontal_Color.png] TO USE: Fill in [Coordinator Name], confirm the margin % with your Event Manager, attach both files, then specify your exact prices and markup multiplier before sending.

Step-by-step 1 — Read and map the PDF before changing anything

I'm uploading a florist proposal PDF. Before making any changes, please: 1. List every line item: Item Description | Quantity | Florist Price (per unit) | Line Total 2. List every page and describe what's on it (e.g., "Page 1 — cover," "Page 6 — vases and rentals," "Page 9 — terms and conditions") 3. Flag any pages that are legal/contract/T&C pages to be removed 4. Note the florist's grand total as shown Don't make changes yet — just show me what you're working with. [UPLOAD THE FLORIST'S PDF]

Step-by-step 2 — Verify the markup math before rebuilding

Apply Just Marry!'s markup to every price in the list. Use a [30% / 40%] margin — divide each florist price by [0.70 / 0.60]. Floor each result down to the nearest whole dollar. Show me a table with both columns: - Item Description | Quantity | Florist Price | Our Price (floored) | Line Total (ours) - Grand Total row at the bottom Show me both prices so I can verify the math before the PDF is rebuilt. Flag anything where the florist price was missing or unclear.

Troubleshooting — something looks wrong in the PDF output

The PDF has an issue. Here's what I'm seeing: [DESCRIBE THE PROBLEM — pick whichever applies:] "The header wipe is cutting off product images at the top of some pages." "A terms & conditions page that should have been removed is still in the document." "Some prices still show decimals (like $245.43) — they should all be whole dollars ($245.00)." "The florist's name is still showing in the footer on some pages." "There's a gap in replaced text — like 'Just Marry!' with extra space." "The font on the replaced prices looks different from the rest of the document." Please fix only this specific issue and give me an updated PDF. Don't rebuild the whole document.

Executive Assistant (Full-Time)

Supporting two brands and executive leadership across hiring, operations, communications, and special projects — your role touches everything. Claude is your multiplier for writing, research, and the high-volume administrative work that comes with supporting at this level.

✍️

Writing & Content Creation

4 prompts

Write a weekly Just Marry! blog post

Write a wedding blog post for Just Marry!'s website. Topic: [TOPIC — e.g., "5 things to ask your wedding coordinator before you book" or "How to create a wedding timeline that actually works"]. Audience: couples planning their Orlando wedding. Tone: warm, expert, approachable — we're their trusted friend in the industry. Length: 400-500 words. Include a natural mention of Just Marry!'s services where it fits. End with a soft call to action to reach out to us.

Write a newsletter section or internal company communication

Write a section for the Just Marry! / Just Events Group company newsletter. Topic or update to cover: [DESCRIBE — e.g., "We're welcoming two new team members this month" or "Reminder about our updated communication expectations"]. Tone: upbeat, professional, supportive — this goes to the whole team. Length: about 100-150 words. Keep it positive and on-brand with our team culture.

Write Pinterest captions for Just Marry! content

Write 5 Pinterest pin descriptions for Just Marry!'s Pinterest account. The image or content type is: [DESCRIBE — e.g., "a photo of a outdoor garden ceremony setup at Swan Reserve" or "a flat-lay of wedding planning essentials"]. Each description should be 2-3 sentences, use relevant keywords that brides search for, and end with a gentle CTA. Elegant and aspirational tone — think upscale wedding inspiration.

Draft or polish a presentation for leadership

I need to create talking points and slide content for a presentation. The presentation is: [DESCRIBE PURPOSE — e.g., "a training for our new coordinators on HoneyBook workflow" or "a leadership update on Q1 booking trends"]. Audience: [AUDIENCE]. Key points I need to cover: [LIST 3-5 MAIN POINTS]. Please give me an outline with suggested slide titles and 3-4 bullet points per slide. I'll build the visual design in Canva after.

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HR, Onboarding & Operations

4 prompts

Draft a welcome email for a new team member

Write a warm, professional welcome email to a new Just Marry! team member. Their name: [NAME], their role: [ROLE], their start date: [DATE]. The email should: welcome them to the team, let them know what to expect in their first week, list the accounts and systems we'll be setting up for them (Outlook, ADP, Dialpad, Connecteam, ECS, AirMason, HoneyBook, Timeline Genius), and tell them their point of contact for onboarding questions is me. Warm and welcoming — we want them excited to start.

Draft minor updates to a job description or HR document

I need to make minor updates to a job description. Here is the current version: [PASTE JD SECTION]. Here are the changes I need to make: [LIST CHANGES — e.g., "Update the reporting structure to reflect the new EA role," "Add HoneyBook and Timeline Genius to the software list," "Adjust the pay range to $X"]. Please apply only the changes I've listed, keeping everything else exactly the same. Show me the updated section only.

Create a survey or compile survey results

I need to [CREATE or SUMMARIZE] a company survey. [If CREATING]: The survey is for: [PURPOSE — e.g., "getting team feedback on our new onboarding process"]. Audience: [TEAM/CLIENTS]. Create 8-10 clear, unbiased questions — a mix of multiple choice and short answer. [If SUMMARIZING]: Here are the survey results: [PASTE RESULTS]. Please summarize the key themes, highlight the most common feedback, and flag anything that stands out as needing leadership attention.

Update or create an SOP

I need to [UPDATE or CREATE] a standard operating procedure (SOP) for Just Right! Destination Management. [If UPDATING]: Here is the current SOP: [PASTE]. Here are the changes needed: [DESCRIBE]. Apply changes only and return the full updated document. [If CREATING]: The SOP is for: [PROCESS NAME — e.g., "New Vendor Onboarding"]. Key steps in the process are: [LIST STEPS]. Write a clear, step-by-step SOP with a purpose statement, numbered steps, responsible party for each step, and any important notes or exceptions. Professional and scannable.

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Leadership Support

3 prompts

Prepare an agenda for a company or team meeting

I need to prepare an agenda for a [TYPE] meeting. Attendees: [LIST]. Topics I need to cover: [LIST TOPICS]. Duration: [LENGTH]. Please organize these into a timed agenda with clear sections, allocating time based on importance. Add an opening (2 min) and a wrap-up/action items section (5 min) at the end. Format cleanly — this will be shared with the team before the meeting.

Track and summarize a complex ongoing project

I'm managing a complex project and need help organizing my notes and status. Here's what I have: [PASTE NOTES, EMAILS, OR STATUS UPDATES]. Please: (1) summarize where the project currently stands, (2) list all outstanding action items with who owns them, (3) identify any blockers or risks, and (4) suggest the 3 most important next steps. Format for easy sharing with leadership.

Draft a sensitive or difficult internal communication

I need to draft a sensitive internal communication on behalf of leadership. The situation: [DESCRIBE — e.g., "We need to communicate a policy change about overtime hours" or "A team member is leaving and we need to announce it to the team"]. Key messages to convey: [LIST]. Tone: [e.g., "Direct but caring" / "Matter-of-fact, no drama"]. Draft a message that is clear, appropriately brief, and doesn't invite unnecessary speculation or concern. Leadership will review before it goes out.

Event Team Assistant (Tier I)

You're in the details — vendor quotes, COIs, hiring forms, Canva graphics, and keeping everything organized. Claude handles the repetitive writing so you can focus on keeping the machine running smoothly.

🤝

Vendor Outreach

3 prompts

Request a quote and availability from a vendor

Write a short, professional email to a [VENDOR TYPE] requesting their availability and pricing for a potential wedding. Date: [DATE], Time: [APPROX TIME], Venue: [VENUE]. I'm reaching out on behalf of Just Marry! and the couple is still considering options. Ask them to reply with their availability and starting packages or pricing range. Keep it brief and professional.

COI collection follow-up

Write a friendly follow-up email to a vendor whose Certificate of Insurance (COI) is still outstanding. Vendor type: [TYPE], Wedding date: [DATE]. I sent the original request on [DATE]. Remind them the COI must name Just Marry! and [VENUE] as additionally insured and should be sent to info@justmarry.com. Ask them to send it by [DEADLINE]. Keep it polite but clear about urgency.

Email a vendor to update their info in the Master Vendor doc

Write a brief email to a vendor asking them to confirm or update their contact information for our vendor directory. Ask them to confirm: business name, primary contact name, phone number, email address, website (if applicable), and service area. Explain that Just Marry! maintains a current vendor list and we want to make sure we have their most up-to-date info. Friendly and to the point.

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Admin & Support Tasks

4 prompts

Start a wedding agenda from a Ceremony Planning Worksheet

I need to start a wedding day agenda from a Ceremony Planning Worksheet. Here are the details from the worksheet: [PASTE CONTENT]. Please create a basic chronological timeline from vendor arrival through the end of the event. Where timing isn't specified, use standard industry timing as a placeholder and mark it clearly as "TBD" or "to confirm." This is a starting draft for the Event Manager to review — not the final version.

Organize your task list when you're overwhelmed

I have a lot going on and need help prioritizing. Here's everything on my plate right now: [LIST ALL YOUR CURRENT TASKS]. Please organize these into: (1) urgent and time-sensitive, (2) important but not urgent, and (3) can wait. Flag anything that has a hard deadline I might be at risk of missing. Help me figure out what to tackle first today.

Write copy for a Canva graphic or promotional piece

I'm designing a [TYPE OF GRAPHIC — e.g., "Instagram post" / "promotional flyer" / "venue promo slide"] for Just Marry! in Canva. The purpose of this piece is: [DESCRIBE]. Give me: (1) a headline (5-8 words, punchy and elegant), (2) a subheading or body copy (1-2 sentences), and (3) a call-to-action line. Tone: warm, aspirational, professional — in line with a high-end wedding planning company.

Proofread anything before it goes out

Please proofread the following for spelling, grammar, punctuation, and clarity. Also flag anything that sounds unclear, unprofessional, or off-tone for a high-end wedding company. Keep a list of changes and show me the corrected version: [PASTE YOUR TEXT]

What Claude Can't Do

Claude is powerful — but it has real limits. Knowing these upfront saves you from wasted time and frustration. If something isn't working the way you expect, the answer is probably here.

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It can't access your tools or systems

Claude at claude.ai works only with what you give it in the chat window. It cannot:

✦ Log into HoneyBook — it can't pull client records, contracts, or booking details. Copy/paste what you need from HoneyBook into the chat.
✦ Access Timeline Genius — it can help you draft or review a timeline, but you have to paste the content in. It can't open your account.
✦ Read your email inbox — paste the email thread into the chat if you want Claude to help you respond or summarize.
✦ Open Dropbox or SharePoint files — download the file first, then upload it to Claude using the paperclip icon.
✦ Send anything on your behalf — Claude produces content. You copy, review, and send it yourself. Always.

🧠

It doesn't remember anything between sessions

Every conversation starts completely blank. Claude has no memory of:

✦ Couples or weddings you've discussed before
✦ Vendor information you've shared in past chats
✦ Preferences or feedback you gave it previously
✦ Drafts it wrote for you last week

The fix: Keep a running notes doc with your common context — your writing style, your most-used COI language, standard vendor instructions — and paste the relevant parts at the start of a new session. You'll get much better results much faster.

📅

Its knowledge has a cutoff date

Claude was trained on information up to a certain point in time. This means:

✦ It doesn't know about very recent vendor changes, venue updates, or industry news
✦ If you ask about a specific local vendor it may not have accurate details — always verify
✦ For anything time-sensitive or factual, treat Claude's answer as a starting point, not a final source

The fix: For anything where accuracy matters — vendor pricing, venue policies, legal language — always verify with the actual source before using Claude's output.

⚖️

It's not a lawyer, accountant, or doctor

Claude can help you draft professional communication and handle many real work tasks — but it has limits on certain types of advice:

✦ Legal questions — Claude can help you write a professional email addressing a contract issue, but it cannot tell you what your legal rights or obligations are. For anything involving contracts, liability, or disputes, involve leadership or a lawyer.
✦ Financial advice — Claude can do math and format pricing tables, but it can't tell you whether a pricing decision is sound for your business.
✦ HR decisions — Claude can help draft performance feedback or difficult conversations, but people decisions should always involve your manager.

The rule: If a mistake would have serious real-world consequences, a human needs to make the final call.

✨

When it's confidently wrong

This is the most important thing to know: Claude can sound completely confident while being incorrect. It doesn't always know what it doesn't know.

This matters most for:

✦ Specific facts — venue addresses, vendor phone numbers, pricing details
✦ Names — it might slightly misremember a person's name or title
✦ Math — it's usually right but always double-check anything financial before it goes to a client
✦ Quotes or policies — never attribute a quote or policy to a real person or organization without verifying

The habit that protects you: Before anything Claude writes leaves your hands and goes to a client or vendor, read every word. You're the expert on your couples and your business — Claude is the assistant.